![]() ![]() Once you have prioritized your tasks, you should start working on the most important and urgent ones. Once the tasks are categorized into the corresponding quadrants, you can better determine your priorities in the following steps and ensure that you focus your time and energy on the tasks that are truly important and urgent. However, it may also happen that individual tasks are currently neither urgent nor important but will be in future.Įxamples include many emails, such as irrelevant newsletters or promotional emails, scrolling through social media if you are not responsible for social media management, surfing the internet, or reading irrelevant articles. Therefore, they should be avoided to remain productive. Quadrant 4 – neither urgent nor important: Tasks that are neither urgent nor important are distractions from the actual work and are considered a waste of time.This means they require immediate attention but do not necessarily contribute to the achievement of your long-term goals.Įxamples include checking your inbox and responding to emails, routine meetings, or creating reports that are not necessarily important for the success of your work. Quadrant 3 – urgent but not important: Tasks in this quadrant are urgent but not really important.They require sufficient planning and time for implementation but do not require immediate attention.Įxamples include planning for further education or career goals. Quadrant 2 – important but not urgent: Tasks in this quadrant are important for your long-term goals or projects.Therefore, they should be completed immediately to avoid difficulties regarding the deadline.Įxamples include acute problems, crises within a project, or the completion of a project by a fixed deadline, such as when a penalty is imposed if the deadline is not met. Quadrant 1 – important and urgent: Tasks in this quadrant are important for your goals and have a clear deadline or due date.How urgent is the task’s completion? Will problems arise if it is not completed until a later date?Īfterwards, the tasks are divided as follows:. ![]() How important is it to complete the task? Does it serve a long-term goal? Do I need to complete the task myself?.In the example given above, you should ask yourself the following questions for each individual task: Also, make sure to break down the tasks into individual, concrete steps to better categorize them. It is important, to be honest with yourself and objectively evaluate the tasks. In the next step, you assign each of your tasks to one of the four quadrants by evaluating them according to the criteria you have set. ![]()
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